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Imaging Office Assistant

Visalia, CA 93291

Posted: 06/10/2024 Category: Administrative Assistant Job Number: 39213 Approx. Rate per Hour (negotiable): 18.47 Branch: Visalia Office Industry: Medical

Job Description

Hire Up Staffing and Healthcare is seeking an Imaging Office Assistant for one of our Radiology Office in Visalia, CA. This is a 13- week assignment with the possibility of being extended or hired on permanently. 

Schedule:  Variable Shift/40 Hours/13 - Weeks

Pay: $18.47

Essential Functions:
  • Schedules all procedures for patients requiring Imaging Services.
  • Obtains proper authorization from physicians' office if the physician office has been given this from insurance payer.
  • Works with physicians' office to ensure correct diagnosis codes are obtained for exam.
  • Greets all patients and has the patient sign in.
  • Obtains any necessary release signatures for any Imaged Records. Assures that documents are appropriately identified to be scanned into IMNET.
  • Obtains copies of original films and develops using an automatic processor. Chooses and sends appropriate digital images from Synapse to the laser printer.
  • Accurately prepares/compiles x-ray reports and or copies of films requested for hospital staff, physicians, patients and outside sources. Compiles film for pick up, mail/UPS/Federal Express or courier as requested.
  • Maintains/updates current status log book for records associated with litigation, attorneys, workers' compensation, court subpoenas, insurance companies, tumor board cases and clinic cases.
  • Modifies orders and cancels exams appropriately, including documenting reasons in Radiology information system. Notifies nursing upon rescheduling, or canceling exam.
  • Pulls old records from archives as necessary to combine with current studies.
  • Assists physicians in obtaining images from Synapse.
  • Prints and faxes reports to physician's office as needed. May read report to physician as needed.
  • Should have an understanding of Medicare coding, diagnosis codes, CPT codes to assure proper billing and use of ABN in order to provide as necessary to patient.
  • Must know and show proficiency in the following programs; Signature Gold, Quadris, Synapse, PenRad Invision, Imnet, Elmer, and Microsoft Outlook
  • Informs patient when possible of necessary requirements, financial obligations, financial discounts and, pertinent information regarding their exam. 
  • Properly identifies correct patient, correct exam, and correct physician to ensure exam accuracy and patient confidentiality before providing Imaging Services to patient.
  • Answers department phones, timely, and professionally. Assists customers timely with Radiology and Imaging Services concerns. Routes call as appropriate to other staff or location. 
  • Knowledgeable of patient transfer policies for patients transferring from another facility for Imaging studies.
  • Obtains contact information for patients brought by ambulance or other transportation.
  • Communicates add on exams to specific areas, including patient access and front desk.
  • May be assigned to distribute all Imaging schedules to patient access for the following days procedures.
  • Collects payments and disperses receipts for copies or prints of images for the patient or litigation.
  • Reviews exams and determines necessity to change from an inpatient order to an out patient order.

Education and Work Experience:
  • High School Education/GED or equivalent: Preferred
  • Associates/Technical Degree or equivalent combination of education/related experience: Preferred

  • High School Diploma
  • 2 years of office Experience in Medical setting

If interested in applying for this position please visit our website at or send email to Renata at

Additional Information

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Career Expert

Renata Soto
Healthcare Account Manager

Meet Renata, our Healthcare Account Manager on the Central CA team! Before joining the team, Renata worked as a Recruiter for two years and in the school system doing HR, Recruiting, and Payroll. One work-related accomplishment that she has was cleaning up her past employer's system and making it run smoother and more effectively. Now, one of her professional goals that she has is to take on more responsibilities in the future or be promoted. Renata loves working at Hire Up because everyone works together as a team. Some things that Renata loves to do outside of the office is hang out with her animals, reading, she enjoys watching crime tv shows, and listening to podcasts.

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About Visalia, CA

Unlock your next career adventure in the vibrant city of Visalia, California! Embrace the charm of this bustling Central Valley hub, known for its stunning landscapes, including Sequoia National Park just a short drive away. Visalia boasts a thriving job market with opportunities in diverse industries, inviting you to be part of its dynamic community. Explore job listings in this region to discover a perfect match for your skills and ambitions. From the historic Fox Theatre to the vibrant Visalia Farmers Market and the iconic Mooney Grove Park, Visalia offers a blend of culture, nature, and career growth waiting to be explored. Start your journey today!