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Hire Up Staffing Services
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USD
28.00
HOUR
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Rebecca Kirkman
Event Planning Assistant
Posted: 11/12/2025
2025-11-12
2026-01-03
Category: Administrative Assistant
Job Number: 40894
Approx. Rate per Hour (negotiable): 28.00
Branch: Fresno Office
Industry: Hospitality
Job Description
Event Planning Assistant
Hire Up Staffing is partnering with a leading travel and event management company in Fresno, CA to find a proactive and detail-oriented Event Planning Assistant. This direct hire opportunity offers a full-time schedule, competitive pay, and the chance to support dynamic event planning initiatives in a collaborative and mission-driven environment.
Position Summary:
The Event Planning Assistant provides administrative and organizational support to the Event Development Executive Director and team. This role ensures accuracy, timely preparation, and seamless execution of event materials and schedules. Responsibilities include coordinating meetings, preparing event documentation, and assisting with logistics for travel events.
Key Responsibilities:
Administrative Support
Event Coordination
Passenger Relations Support
Travel
Required Skills & Experience:
Supervision Structure:
Reports directly to the Event Development Executive Director and collaborates with the Event Development Team.
This is a fantastic opportunity for a highly organized, detail-oriented professional looking to join a mission-driven organization. Apply today—interviews are being scheduled now!
- Location: Fresno, CA
- Schedule: Monday–Friday, Full-Time, In-Office
- Salary: Competitive, based on experience
- Employment Type: Direct Hire Opportunity through Hire Up Staffing
Hire Up Staffing is partnering with a leading travel and event management company in Fresno, CA to find a proactive and detail-oriented Event Planning Assistant. This direct hire opportunity offers a full-time schedule, competitive pay, and the chance to support dynamic event planning initiatives in a collaborative and mission-driven environment.
Position Summary:
The Event Planning Assistant provides administrative and organizational support to the Event Development Executive Director and team. This role ensures accuracy, timely preparation, and seamless execution of event materials and schedules. Responsibilities include coordinating meetings, preparing event documentation, and assisting with logistics for travel events.
Key Responsibilities:
Administrative Support
- Schedule and coordinate meetings and appointments.
- Process incoming and outgoing mail and packages.
- Handle confidential information with discretion and professionalism.
- Provide general clerical support, including copying and scanning.
- Direct incoming calls, emails, and other communications promptly and professionally.
Event Coordination
- Initiate new group requests through Wrike task management system.
- Create internal documents and write proposals for new groups.
- Audit event materials (promotional assets, conference packets, signage).
- Prepare event schedules, itineraries, and daily schedules for charter cruises.
- Oversee preparation of supplies and materials for group departures.
- Execute all details required for smooth operation of travel events.
- Collaborate with Creative and Passenger Relations Teams to provide event materials.
- Assist in supplier communication and coordination as needed.
Passenger Relations Support
- Take passenger calls and respond as directed.
- Coordinate with Creative and Traveler Relations teams to provide event materials.
Travel
- Occasional domestic and international travel may be required.
Required Skills & Experience:
- High school diploma required; some college preferred.
- Experience working in a team environment.
- Strong problem-solving, critical thinking, and deductive reasoning skills.
- Ability to prioritize workload and meet deadlines.
- Proficiency in business writing and communication.
- Knowledge of current technology (Microsoft Office Suite, Google Platform, Dropbox, Mobile Apps).
Supervision Structure:
Reports directly to the Event Development Executive Director and collaborates with the Event Development Team.
This is a fantastic opportunity for a highly organized, detail-oriented professional looking to join a mission-driven organization. Apply today—interviews are being scheduled now!
Additional Information
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Career Expert
Rebecca Kirkman
President
Rebecca Kirkman is the President and founder of Hire Up Staffing and Hire Up Healthcare. She works hard daily to support our teams with the necessary training and vision in order to elevate our company to being an industry leader for staffing. What people don't know is she started the company when she was 28 years old, with already 5 years of successful staffing experience with a major name in the industry. She has helped countless people and has a true knack for intuitively being able to match people with their best path, whether it be a new job or considering to add to your team. She teaches the team those strategies and pushes everyone to get out of their comfort zone and elevate the way that they think so that they too can reach higher boundaries, then push past those as well!
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About Fresno, CA
Ready to embark on an exciting career journey in Fresno, California? Explore our job opportunities in this vibrant city nestled in the heart of the fertile San Joaquin Valley. Fresno offers job seekers a rich tapestry of unique benefits and growth opportunities. Imagine starting your day with a stroll through the stunning Forestiere Underground Gardens, savoring the area's delicious blend of Central Valley cuisine, and catching a show at the iconic Tower Theatre. With its thriving arts scene, proximity to Yosemite National Park, and home to the Fresno State Bulldogs, there's something for everyone in this charming city. Start your career in Fresno today and discover why this region is a hidden gem for aspiring professionals.
