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Administrative Assistant

Sacramento, CA 95833

Posted: 05/15/2024 Category: Administrative Assistant Job Number: 39090 Approx. Rate per Hour (negotiable): 26.00 Branch: Fresno Office Industry: Marketing

Job Description


Hire Up Staffing is hiring for an Administrative Assistant for a well known Marketing Company located in Sacramento, CA.

Schedule: M-F 8AM-5PM with Remote Fridays
Pay: $45k-$55k 

Responsibilities:

  • Answer and direct phone calls: Manage incoming calls, take messages, and redirect calls as needed.

  • Greet and assist visitors: Welcome visitors to the office, provide assistance, and direct them appropriately.

  • Manage correspondence: Handle incoming and outgoing mail, emails, and faxes. Draft, edit, and format documents, letters, and reports.

  • Schedule and coordinate appointments: Manage calendars, schedule meetings, and coordinate appointments for managers and team members.

  • Maintain office supplies: Monitor inventory levels, order supplies, and ensure adequate stock is available.

  • Organize and maintain files: Establish and maintain filing systems, both electronic and physical, ensuring information is easily accessible.

  • Assist with travel arrangements: Arrange travel itineraries, accommodations, and transportation for staff as required.

  • Document Preparation: Drafting, editing, and formatting documents such as presentations, reports, renewal contracts and proposals.

  • Prepare meeting materials: Compile and distribute meeting agendas, documents, and presentations. Take minutes and distribute to attendees as needed.

  • Perform data entry and database management: Input data accurately into databases, spreadsheets, and other systems. Maintain and update records as necessary.

  • Provide general administrative support: Assist with photocopying, scanning, faxing, and filing. Handle basic bookkeeping tasks such as expense tracking and invoice processing.

Requirements:
  • Proven experience as an administrative assistant or similar role.
  • Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
  • Willing to cross train in different departments
  • Excellent communication skills, both verbal and written.
  • Strong organizational and time management abilities.
  • Attention to detail and accuracy in work.
  • Ability to prioritize tasks and manage multiple deadlines.
  • Discretion and confidentiality when handling sensitive information.
  • Bachelor's Degree: REQUIRED
Interested in this position? Apply today!

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About Sacramento, CA

Ready to kickstart your career in the vibrant Sacramento, California area? This bustling region is not only the capital of the Golden State but also a hub of endless job opportunities and growth potential. From the stunning Tower Bridge crossing the scenic Sacramento River to the delectable farm-to-fork dining scene that's second to none, Sacramento has something for everyone. Catch a performance at the historic Crest Theatre, cheer on the Sacramento Kings at the Golden 1 Center, or discover local artists at the Crocker Art Museum. With the majestic Sierra Nevada mountains nearby and the beautiful parks like the McKinley Park to explore, Sacramento offers an enchanting blend of culture, creativity, and charm that will truly make your career journey unforgettable. Dive into our job listings today and set your sights on a rewarding career in this unforgettable region!

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