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AR Collections/Certified Payroll Specialist

Fresno, CA 93721

Posted: 05/07/2024 Category: Payroll Administrator Job Number: 39048 Approx. Rate per Hour (negotiable): 21.00 Branch: Fresno Office Industry: Accounting

Job Description

Hire Up Staffing is hiring for a AR Collections/Certified Payroll Specialist for our Engineering and Testing Firm located in Fresno, CA. 

Schedule: M-F 4 Hour days or MTW 8Hour days- Part time with potential to go full time. 

Key Responsibilities:

  1. Accounts Receivable Collections:
    • Conduct timely and effective collections activities on outstanding accounts receivable balances.
    • Communicate with customers via phone, email, and written correspondence to resolve payment discrepancies and facilitate timely payments.
    • Maintain accurate records of collection activities and update customer accounts accordingly.
    • Work collaboratively with other departments to address customer inquiries and resolve billing disputes.

  2. Certified Payroll Administration:
    • Ensure compliance with federal, state, and local regulations regarding certified payroll reporting.
    • Review and verify payroll records to ensure accuracy and completeness.
    • Prepare and submit certified payroll reports in accordance with regulatory requirements and project specifications.
    • Coordinate with project managers and subcontractors to obtain necessary payroll documentation and certifications.

  3. Financial Reporting and Analysis:
    • Assist in the preparation of monthly, quarterly, and annual financial reports related to accounts receivable and payroll activities.
    • Analyze AR aging reports and payroll data to identify trends, forecast cash flow, and mitigate risk.
    • Collaborate with finance team members to develop strategies for improving collections performance and payroll efficiency.

  4. Process Improvement:
    • Identify opportunities for process improvements within the AR collections and certified payroll functions.
    • Implement best practices and automation tools to streamline workflows and enhance productivity.
    • Participate in cross-functional projects to enhance overall finance and accounting operations.

  • Bachelor's degree in Accounting, Finance, or related field preferred.
  • 2+ years of experience in accounts receivable collections and/or certified payroll administration.
  • Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (particularly Excel).
  • Knowledge of certified payroll regulations and prevailing wage requirements.
  • Strong analytical skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Interested in this position? Apply today!


Additional Information

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Career Expert

Monica Prudhume
Staffing Account Manager

Meet Monica, our Staffing Account Manager on the Central CA team! With a background in the dental field spanning over 16 years, she transitioned into the field of recruitment around 2 years ago. Her extensive experience in the dental field has equipped her with a deep understanding of people's needs and a passion for helping others. Monica's goal here at Hire Up Staffing is to excel in her profession and make a positive impact on the lives of job seekers and employers alike. Known for her exceptional customer service skills, she consistently goes above and beyond to ensure that every individual she interacts with receives the utmost care and attention. Monica loves being a part of the Hire Up team, as the company's culture aligns perfectly with her values and aspirations. She is eager to expand her knowledge base and leverage her skill sets in a supportive environment that fosters growth and development. When Monica is not busy pursuing her professional goals, she enjoys spending quality time with her family. Monica's commitment to both her personal and professional life reflects her dedication, adaptability, and strong work ethic.

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About Fresno, CA

Ready to embark on an exciting career journey in Fresno, California? Explore our job opportunities in this vibrant city nestled in the heart of the fertile San Joaquin Valley. Fresno offers job seekers a rich tapestry of unique benefits and growth opportunities. Imagine starting your day with a stroll through the stunning Forestiere Underground Gardens, savoring the area's delicious blend of Central Valley cuisine, and catching a show at the iconic Tower Theatre. With its thriving arts scene, proximity to Yosemite National Park, and home to the Fresno State Bulldogs, there's something for everyone in this charming city. Start your career in Fresno today and discover why this region is a hidden gem for aspiring professionals.