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Administrative Assistant
Job Description
Hire Up Staffing is seeking an Administrative Assistant for an immediate opening in Baltimore, Maryland!
Location: Baltimore, MD
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay: $25-$28 Depends on experience
Responsibilities
- Process and organize purchase orders received through an online portal
- Pull and print purchase orders from the portal
- Convert PDF purchase orders into Excel files and format them for processing
- Split purchase orders into individual Excel files for BOM documentation
- Research individual lots, colors, and related order information
- Pull and update color information for purchase orders
- Maintain and update the main colors spreadsheet
- Review revisions to determine whether they are new or active
- Research revisions using internal systems and notify the appropriate team members of active revisions
- Prepare purchase orders for electronic processing
- Date stamp and enter purchase orders into Excel for Accounting and Credit
- Date stamp, file, and email add orders and service orders to the appropriate department
- Assist with billing-related administrative functions
- Serve as a liaison between the Credit Department and Sales team to help resolve short pays and over-billings
- Maintain accurate records and organized files
- Provide general administrative support as needed
- Advanced Excel knowledge is required
- Strong attention to detail and accuracy
- Highly organized with excellent time-management skills
- Proficient with Microsoft Office
- Comfortable working with spreadsheets and large amounts of data
- Ability to work independently and meet deadlines
- Strong written and verbal communication skills
- Adobe Acrobat Pro experience is preferred
- Previous administrative, accounting, purchasing, or order-processing experience is a plus
This is an onsite position and the company is looking for someone who can start ASAP.
If you are organized, detail-oriented, and highly proficient in Excel, apply with Hire Up Staffing today!
Additional Information
Career Expert
Kali Hanson
Account Manager
Kali is an experienced staffing professional with a career in recruitment and account management that began in 2017. Over the years, she has grown from a recruiter focused on helping individuals find their next career opportunity to an Account Manager who partners closely with companies to identify and secure the talent that best fits their team and organizational goals. Kali takes pride in bridging the gap between candidates and employers, ensuring that both sides achieve success and satisfaction.
Beyond her professional accomplishments, Kali is a devoted new mom who treasures every moment with her son. She enjoys spending time outdoors, particularly anything water-related, and embraces adventures big and small, from mini road trips to creating memorable everyday experiences with her family. Kali’s personal and professional lives share a common thread: a focus on meaningful connections, thoughtful planning, and making each experience count.
With a keen eye for talent, a deep understanding of organizational needs, and a love for building relationships, Kali brings enthusiasm, creativity, and a personal touch to everything she does whether it’s helping someone find their dream job, assisting a company in building the perfect team, or making lasting memories with her son.
