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Administrative Assistant

Sacramento, CA 95833

Posted: 05/15/2024 Category: Administrative Assistant Job Number: 39090 Approx. Rate per Hour (negotiable): 26.00 Branch: Fresno Office Industry: Marketing

Job Description


Hire Up Staffing is hiring for an Administrative Assistant for a well known Marketing Company located in Sacramento, CA.

Schedule: M-F 8AM-5PM with Remote Fridays
Pay: $45k-$55k 

Responsibilities:


  • Answer and direct phone calls: Manage incoming calls, take messages, and redirect calls as needed.

  • Greet and assist visitors: Welcome visitors to the office, provide assistance, and direct them appropriately.

  • Manage correspondence: Handle incoming and outgoing mail, emails, and faxes. Draft, edit, and format documents, letters, and reports.

  • Schedule and coordinate appointments: Manage calendars, schedule meetings, and coordinate appointments for managers and team members.

  • Maintain office supplies: Monitor inventory levels, order supplies, and ensure adequate stock is available.

  • Organize and maintain files: Establish and maintain filing systems, both electronic and physical, ensuring information is easily accessible.

  • Assist with travel arrangements: Arrange travel itineraries, accommodations, and transportation for staff as required.

  • Document Preparation: Drafting, editing, and formatting documents such as presentations, reports, renewal contracts and proposals.

  • Prepare meeting materials: Compile and distribute meeting agendas, documents, and presentations. Take minutes and distribute to attendees as needed.

  • Perform data entry and database management: Input data accurately into databases, spreadsheets, and other systems. Maintain and update records as necessary.

  • Provide general administrative support: Assist with photocopying, scanning, faxing, and filing. Handle basic bookkeeping tasks such as expense tracking and invoice processing.

Requirements:
  • Proven experience as an administrative assistant or similar role.
  • Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
  • Willing to cross train in different departments
  • Excellent communication skills, both verbal and written.
  • Strong organizational and time management abilities.
  • Attention to detail and accuracy in work.
  • Ability to prioritize tasks and manage multiple deadlines.
  • Discretion and confidentiality when handling sensitive information.
  • Bachelor's Degree: REQUIRED
Interested in this position? Apply today!

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Additional Information

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Career Expert

Monica Prudhume
Staffing Account Manager

Meet Monica, our Staffing Account Manager on the Central CA team! With a background in the dental field spanning over 16 years, she transitioned into the field of recruitment around 2 years ago. Her extensive experience in the dental field has equipped her with a deep understanding of people's needs and a passion for helping others. Monica's goal here at Hire Up Staffing is to excel in her profession and make a positive impact on the lives of job seekers and employers alike. Known for her exceptional customer service skills, she consistently goes above and beyond to ensure that every individual she interacts with receives the utmost care and attention. Monica loves being a part of the Hire Up team, as the company's culture aligns perfectly with her values and aspirations. She is eager to expand her knowledge base and leverage her skill sets in a supportive environment that fosters growth and development. When Monica is not busy pursuing her professional goals, she enjoys spending quality time with her family. Monica's commitment to both her personal and professional life reflects her dedication, adaptability, and strong work ethic.

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