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Administrative Assistant
Posted: 05/15/2024
Category: Administrative Assistant
Job Number: 39090
Approx. Rate per Hour (negotiable): 26.00
Branch: Fresno Office
Industry: Marketing
Job Description
Hire Up Staffing is hiring for an Administrative Assistant for a well known Marketing Company located in Sacramento, CA.
Schedule: M-F 8AM-5PM with Remote Fridays
Pay: $45k-$55k
Responsibilities:
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Answer and direct phone calls: Manage incoming calls, take messages, and redirect calls as needed.
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Greet and assist visitors: Welcome visitors to the office, provide assistance, and direct them appropriately.
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Manage correspondence: Handle incoming and outgoing mail, emails, and faxes. Draft, edit, and format documents, letters, and reports.
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Schedule and coordinate appointments: Manage calendars, schedule meetings, and coordinate appointments for managers and team members.
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Maintain office supplies: Monitor inventory levels, order supplies, and ensure adequate stock is available.
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Organize and maintain files: Establish and maintain filing systems, both electronic and physical, ensuring information is easily accessible.
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Assist with travel arrangements: Arrange travel itineraries, accommodations, and transportation for staff as required.
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Document Preparation: Drafting, editing, and formatting documents such as presentations, reports, renewal contracts and proposals.
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Prepare meeting materials: Compile and distribute meeting agendas, documents, and presentations. Take minutes and distribute to attendees as needed.
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Perform data entry and database management: Input data accurately into databases, spreadsheets, and other systems. Maintain and update records as necessary.
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Provide general administrative support: Assist with photocopying, scanning, faxing, and filing. Handle basic bookkeeping tasks such as expense tracking and invoice processing.
Requirements:
- Proven experience as an administrative assistant or similar role.
- Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
- Willing to cross train in different departments
- Excellent communication skills, both verbal and written.
- Strong organizational and time management abilities.
- Attention to detail and accuracy in work.
- Ability to prioritize tasks and manage multiple deadlines.
- Discretion and confidentiality when handling sensitive information.
- Bachelor's Degree: REQUIRED
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