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Hire Up Staffing Services
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Bid Proposal Coordinator
Fresno, CA | Full-Time | Ag-Related Company
Schedule: Monday–Friday, 6:00am–2:00pm or 7:00am–3:00pm
Pay: $20–$25 per hour
We are creating a new Bid Proposal Coordinator role to support our government contracting division within the agriculture industry. This position plays a key role in identifying, tracking, and supporting government bid opportunities while ensuring accuracy, organization, and compliance with procurement requirements.
This role is ideal for someone who is analytical, detail-oriented, highly organized, and comfortable working with contract documentation, numbers, and deadlines.
Key Responsibilities
All candidates must successfully complete an Excel skills assessment prior to interview selection to confirm the level of proficiency required for this role.
Rebecca Kirkman
Bid Coordinator
Posted: 11/25/2025
2025-11-25
2026-03-20
Category: Administrative Assistant, Office Administrator
Job Number: 40937
Approx. Rate per Hour (negotiable): 30.00
Branch: Fresno Office
Industry: Farming
Job Description
Bid Proposal Coordinator
Fresno, CA | Full-Time | Ag-Related Company
Schedule: Monday–Friday, 6:00am–2:00pm or 7:00am–3:00pm
Pay: $20–$25 per hour
We are creating a new Bid Proposal Coordinator role to support our government contracting division within the agriculture industry. This position plays a key role in identifying, tracking, and supporting government bid opportunities while ensuring accuracy, organization, and compliance with procurement requirements.
This role is ideal for someone who is analytical, detail-oriented, highly organized, and comfortable working with contract documentation, numbers, and deadlines.
Key Responsibilities
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Monitor government bid portals and procurement systems daily for new solicitations (RFPs, RFQs, IFBs).
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Review bid opportunities for requirements, compliance, timelines, and pricing considerations.
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Prepare clear, concise executive summaries to support leadership decision-making.
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Maintain detailed and accurate Excel tracking logs for all active and pending bids.
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Coordinate internally to gather required specifications, approvals, and supporting documentation.
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Communicate with vendors or agencies as needed for clarifications or document requests.
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Prepare and submit complete bid packages through government platforms.
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Track bid statuses, deadlines, modifications, and closeouts; provide regular updates to leadership.
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Maintain organized contract and procurement files in compliance with applicable regulations.
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Assist with contract awards, renewals, modifications, and reporting as needed.
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Support senior contracting or leadership teams with administrative and analytical tasks.
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Minimum 2 years of experience in bid coordination, proposals, government contracting, or a similar analytical/administrative role.
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Strong understanding of procurement processes and contract documentation.
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Advanced Excel skills (formulas, pivot tables, formatting, data organization).
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Proficiency in Microsoft Word and PowerPoint for summaries and presentations.
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Strong analytical skills with excellent attention to detail and accuracy.
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Ability to read, interpret, and apply contract terms, policies, and regulations.
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Strong written and verbal communication skills.
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Ability to manage multiple deadlines in a structured, fast-paced environment.
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Familiarity with government contracting platforms or procurement software.
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Experience in a regulated or public-sector environment.
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Agriculture industry experience is helpful but not required.
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Associate’s or bachelor’s degree in business, public administration, finance, or a related field is a plus.
All candidates must successfully complete an Excel skills assessment prior to interview selection to confirm the level of proficiency required for this role.
Additional Information
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Career Expert
Rebecca Kirkman
President
Rebecca Kirkman is the President and founder of Hire Up Staffing and Hire Up Healthcare. She works hard daily to support our teams with the necessary training and vision in order to elevate our company to being an industry leader for staffing. What people don't know is she started the company when she was 28 years old, with already 5 years of successful staffing experience with a major name in the industry. She has helped countless people and has a true knack for intuitively being able to match people with their best path, whether it be a new job or considering to add to your team. She teaches the team those strategies and pushes everyone to get out of their comfort zone and elevate the way that they think so that they too can reach higher boundaries, then push past those as well!
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About Fresno, CA
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