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Construction Purchasing Assistant
5607 Avenida de los Robles Visalia, CA 93291 US
Job Description
Duties and Responsibilities:
- Setup new project lots in software
- Update project starts in software
- Assist in all aspects of subcontractor contract administration
- Process Award Packages and contract tracking, ensuring all contractual-related documentation is accurate and complete
- Maintain Subtrade insurance tracking and enrollments per company standards
- Setup electronic and hard copy files by project
- Electronically file bid docs, award docs, executed contracts, amendments, certificates of insurance, pricing schedules, purchase orders, and change orders
- Process purchase orders, change orders, and research vendor payment issues
- Assist with clients options.
- Ensure invoice accuracy with accounting, problem-solving, and appropriate cost coding within multiple projects
- Permit application processing, tracking, and plan management
- A degree in Construction or a related field is a plus
- 2+ years of solid experience or related experience or an equivalent combination of education and experience
- Thorough knowledge of the construction industry
- Ability to multi-task and prioritize several tasks without compromising the quality of work or mission deadlines
- Ability to review, analyze, and interpret information as well as troubleshoot to solve problems
- Ability to adapt to a changing workplace
- Excellent verbal and written communication skills
- Interact with all levels of internal and external customers in a professional and supportive manner
- Excellent organizational skills, extreme attention to detail, and ability to spot errors and make necessary corrections
- Knowledge a plus - Brix Software, IBS - Hyphen Solutions - Build Pro, and/or similar software
- Proficient in Microsoft Office, Excel, Word, and Outlook
- Ability to set and keep deadlines
- Starting pay ranges: $40,000–$55,000, dependent on experience
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- Medical, Dental & Vision Health Insurance
- Base life insurance plan is provided at no cost to employees
- Voluntary Flexible Spending Account Plans
- Voluntary Life, Accidental, Long-Term Disability, & Critical Illness Plans
- PTO Accrual Program
- Company Paid Holidays
- 401(k) plan including a generous match
- Annual bonus possibility (based on company goals)
- Wellness Program & Gym Membership
- Other discounts
Additional Information
Career Expert
Leah Perez
VP of Client Success
Meet Leah Perez, our VP of Client Success on the Corporate team! Leah started as a Branch Manager when she kicked off her career path with Hire Up in 2016. Due to the rapid success of her branch, Leah has assisted with the creation and launch of the medical specialty division. She holds over 16 years of recruiting experience, most of which she spent focused on skilled administrative/accounting, medical and clinical professionals. Leah is one of the most well-respected staffing leaders in the Central Valley, currently serving clients in 4 states. Long time clients and candidates would describe her as urgent, ethical and has taken the time to get to know them and their business in order to properly assist them in whatever they need. Leah is looked at by her peers as collaborative, motivating and eager to help share her knowledge in order to assist in making them better professionals. When Leah is not hard at work she loves to spend time cooking with her kiddos. She is a self proclaimed “foodie” and champagne/wine aficionado! Leah also has a love for music, from metal and rock to reggae. She is a true rarity, she's a little bit country and a little bit rock n' roll! Leave it to Leah to think diamonds are boring (unless they are black). She is competitive, motivated, and thrives off of success and the success of others. If you want to see the difference on how an experienced staffing professional can truly help you and your business, call Leah.