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Hire Up Staffing Services
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USD
27.00
HOUR
true
Rebecca Kirkman
Executive Office Admin Assistant
Posted: 11/12/2025
2025-11-12
2026-01-03
Category: Administrative Assistant, Office Administrator
Job Number: 40893
Approx. Rate per Hour (negotiable): 27.00
Branch: Fresno Office
Industry: Hospitality
Job Description
Executive Office Administrative Assistant
Hire Up Staffing is partnering with a well-established organization in Fresno, CA to find a highly organized and detail-oriented Executive Office Administrative Assistant (EOAA). This direct hire opportunity offers a full-time schedule, competitive pay, and the chance to work closely with executive leadership in a collaborative and mission-driven environment.
Position Summary:
The Executive Office Administrative Assistant provides high-level administrative and organizational support to the Executive Office Director and CEO. This role ensures executive priorities are executed with professionalism, accuracy, and efficiency. Responsibilities include managing schedules, coordinating communication, preparing documentation, and supporting marketing and project initiatives.
Key Responsibilities:
Executive Support & Coordination
Administrative Workflow & Communication
Collaboration with Marketing & Project Teams
Required Skills & Experience:
Supervision Structure:
Reports directly to the Executive Office Director and collaborates closely with the CEO.
This is a fantastic opportunity for a proactive, detail-oriented professional looking to join a dynamic and mission-driven organization. Apply today—interviews are being scheduled now!
- Location: Fresno, CA
- Schedule: Monday–Friday, Full-Time, In-Office
- Salary: Competitive, based on experience
- Employment Type: Direct Hire Opportunity through Hire Up Staffing
Hire Up Staffing is partnering with a well-established organization in Fresno, CA to find a highly organized and detail-oriented Executive Office Administrative Assistant (EOAA). This direct hire opportunity offers a full-time schedule, competitive pay, and the chance to work closely with executive leadership in a collaborative and mission-driven environment.
Position Summary:
The Executive Office Administrative Assistant provides high-level administrative and organizational support to the Executive Office Director and CEO. This role ensures executive priorities are executed with professionalism, accuracy, and efficiency. Responsibilities include managing schedules, coordinating communication, preparing documentation, and supporting marketing and project initiatives.
Key Responsibilities:
Executive Support & Coordination
- Manage the CEO’s calendar, schedule meetings, and coordinate logistics under the direction of the Executive Office Director.
- Serve as delegated support for the CEO’s email and Wrike inboxes, ensuring continuity in communication.
- Coordinate travel arrangements, hospitality details, and meeting preparation.
- Prepare meeting materials, agendas, and summaries for executive and departmental meetings.
- Track and organize executive correspondence, approvals, and follow-up items.
- Maintain accurate digital and physical filing systems for the Executive Office.
- Assist in preparing company-wide reports or dashboards as assigned.
Administrative Workflow & Communication
- Monitor internal communications to ensure efficient information flow between the CEO, Executive Office Director, and departments.
- Draft, proof, and distribute communications on behalf of the Executive Office.
- Maintain confidentiality and discretion in handling sensitive information.
Collaboration with Marketing & Project Teams
- Assist with administrative components of marketing projects as directed.
- Support project documentation, scheduling, and reporting within Wrike.
- Communicate project status or outstanding items between Project Assistants and the Executive Office Director.
Required Skills & Experience:
- Minimum 3 years of administrative experience supporting executives or senior management.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple priorities with professionalism and discretion.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and Wrike (or comparable project management software).
- Experience using CRM systems preferred.
- High degree of emotional intelligence, initiative, and confidentiality.
Supervision Structure:
Reports directly to the Executive Office Director and collaborates closely with the CEO.
This is a fantastic opportunity for a proactive, detail-oriented professional looking to join a dynamic and mission-driven organization. Apply today—interviews are being scheduled now!
Additional Information
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Career Expert
Rebecca Kirkman
President
Rebecca Kirkman is the President and founder of Hire Up Staffing and Hire Up Healthcare. She works hard daily to support our teams with the necessary training and vision in order to elevate our company to being an industry leader for staffing. What people don't know is she started the company when she was 28 years old, with already 5 years of successful staffing experience with a major name in the industry. She has helped countless people and has a true knack for intuitively being able to match people with their best path, whether it be a new job or considering to add to your team. She teaches the team those strategies and pushes everyone to get out of their comfort zone and elevate the way that they think so that they too can reach higher boundaries, then push past those as well!
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About Fresno, CA
Ready to embark on an exciting career journey in Fresno, California? Explore our job opportunities in this vibrant city nestled in the heart of the fertile San Joaquin Valley. Fresno offers job seekers a rich tapestry of unique benefits and growth opportunities. Imagine starting your day with a stroll through the stunning Forestiere Underground Gardens, savoring the area's delicious blend of Central Valley cuisine, and catching a show at the iconic Tower Theatre. With its thriving arts scene, proximity to Yosemite National Park, and home to the Fresno State Bulldogs, there's something for everyone in this charming city. Start your career in Fresno today and discover why this region is a hidden gem for aspiring professionals.
