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LOA Administrator
615 S. Atwood Street Visalia, CA 93277 US
Job Description
The Leave of Absence Administrator oversees and manages all leave of absence matters in accordance with TPOCC Policy, State, and Federal regulations. This role extends to areas such as accommodations, workers compensation, safety, and health programs. The position involves coaching management on relevant policies and regulations, necessitating a positive customer-centric approach and self-motivation to work collaboratively across organizational functions.
Key Responsibilities
1. Communicate effectively and precisely with employees concerning various leave of absence types, ensuring comprehension of obligations and required documentation for eligibility.
2. Safeguard the confidentiality of employee medical records and documentation.
3. Sustain ongoing communication with employees on leave, fostering transparency and engagement, and facilitating information flow among employees, management, and HR during leaves.
4. Demonstrate adaptability to evolving circumstances.
5. React promptly and efficiently in emotionally charged or emergency situations.
6. Accurately complete and timely dispatch leave notifications within defined timelines.
7. Conduct meetings as necessary to adhere to State, Federal, and TPOCC regulations, collaborating across functions and with management and staff.
8. Uphold meticulous and accurate records as dictated by legal mandates, TPOCC policy, and documentation best practices.
9. Continuously seek process enhancements, efficiently communicating modifications to HR personnel and management as required.
10. Generate requisite reports and documentation for both management and HR purposes.
11. Provide direction and training to HR team members, managers, and employees, focusing on role-specific processes, tools, and resources.
12. Keep abreast of pertinent leave laws and TPOCC policies, staying current with industry trends, governmental directives, legal concerns, and HR practices within this domain.
13. Act as a proponent of ongoing improvement, identifying and applying enhancements to daily activities, processes, and projects.
14. Attain and uphold comprehensive operational knowledge of applicable HR systems, tools, resources, and processes.
15. Collaborate as necessary with Time & Attendance efforts to ensure accurate leave entries for precise reporting.
16. Collaborate effectively with Directors, fostering transparency and delivering exemplary customer assistance.
17. Forge robust partnerships with employees, managers, and stakeholders.
18. Respond promptly to all inquiries, emails, phone calls, etc., within specified time frames to maintain compliance with regulations and policies.
19. Adhere to Turning Point Safety policies and procedures, encompassing workplace safety, injury reporting, Infection Control, and mitigating safety hazards.
20. Maintain punctual and regular attendance, a fundamental duty for all Turning Point employees, by adhering to schedules and preventing disruptions due to tardiness, early departure, or unscheduled absences.
21. Undertake additional duties as assigned by overseeing management.
22. Foster positive relationships with current, former, and future employees, colleagues, vendors, third-party administrators, and business associates, exemplifying professionalism in interactions.
Qualifications and Experience:
1. Bachelor’s degree in Human Resources, Business, Organizational Management, or related field preferred.
2. A minimum of five (5) years' human resources experience, with at least one (1) year in leave of absence administration.
3. Preferred certification: SHRM Certified Professional (SHRM-CP) or Professional in Human Resources (PHR).
Skills and Attributes:
1. Exhibit professionalism, discretion, and confidentiality in addressing sensitive employee matters.
2. Rapidly analyze and comprehend intricate issues, proposing viable solutions.
3. Effectively communicate across organizational levels, both verbally and in writing.
4. Thrive in diverse interpersonal settings, displaying exceptional interpersonal skills and self-initiative.
5. Demonstrate meticulous attention to detail, resourcefulness, and problem-solving acumen.
6. Established capacity to meet commitments and deadlines.
7. Possess self-motivation, curiosity, work ethic, and a proactive approach to tasks and projects.
8. Proficient at managing various organizational levels, handling incoming requests in a fast-paced environment.
9. Display robust organizational skills, manage multiple concurrent tasks, and adapt to shifting priorities.
10. Familiarity with HRIS systems.
11. Sound understanding of HR principles, timekeeping, business processes, and their interconnectedness.
12. Project management aptitude, exemplified through HR or safety and health initiatives.
13. Intermediate proficiency in Microsoft Word, Excel, and Outlook.
14. Basic competence in Microsoft PowerPoint, Office 365, Teams, Zoom, and other communication/meeting platforms.
Job Prerequisites:
1. Completion of at least 16 hours of annual training.
2. Possession of a valid driver’s license and access to properly insured transportation adhering to legal requirements throughout employment. Authorization by the agency's insurer is mandatory.
3. Successful completion of a criminal background check and adherence to Program/Department prerequisites.
4. Clear the pre-employment drug screening and maintain conformity with Program/Department substance use policies.
Please apply at jobs.hireupss.com or email me directly at ajasso@hireupss.com.Â
Additional Information
Career Expert
Leah Perez
VP of Client Success
Meet Leah Perez, our VP of Client Success on the Corporate team! Leah started as a Branch Manager when she kicked off her career path with Hire Up in 2016. Due to the rapid success of her branch, Leah has assisted with the creation and launch of the medical specialty division. She holds over 16 years of recruiting experience, most of which she spent focused on skilled administrative/accounting, medical and clinical professionals. Leah is one of the most well-respected staffing leaders in the Central Valley, currently serving clients in 4 states. Long time clients and candidates would describe her as urgent, ethical and has taken the time to get to know them and their business in order to properly assist them in whatever they need. Leah is looked at by her peers as collaborative, motivating and eager to help share her knowledge in order to assist in making them better professionals. When Leah is not hard at work she loves to spend time cooking with her kiddos. She is a self proclaimed “foodie” and champagne/wine aficionado! Leah also has a love for music, from metal and rock to reggae. She is a true rarity, she's a little bit country and a little bit rock n' roll! Leave it to Leah to think diamonds are boring (unless they are black). She is competitive, motivated, and thrives off of success and the success of others. If you want to see the difference on how an experienced staffing professional can truly help you and your business, call Leah.