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Hire Up Staffing Services
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http://www.hireupss.com
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USD
25.00
HOUR
true
Rebecca Kirkman
Bilingual Accounting Assistant
Posted: 08/26/2025
2025-08-26
2026-02-21
Category: Office Administrator, Office Manager
Job Number: 40634
Approx. Rate per Hour (negotiable): 25.00
Branch: San Diego Office
Industry: Sales
Job Description
Bilingual Customer Service & Bookkeeping Coordinator (Part-Time)
Location: Otay Mesa, South San Diego (near CA/MX border)
Schedule: Mon–Fri, on-site, 9:00 a.m.–3:00 p.m. (5–6 hrs/day; some flexibility)
Industry: Hospitality Furniture Wholesale (B2B—restaurants & hotels only)
About the Role
Join a fast-moving wholesale team serving commercial clients across the U.S. and Mexico. You’ll handle front-line customer service (English & Spanish), light bookkeeping, and day-to-day order logistics—including cross-border coordination.
What You’ll Do
Apply today!
INDHP
Location: Otay Mesa, South San Diego (near CA/MX border)
Schedule: Mon–Fri, on-site, 9:00 a.m.–3:00 p.m. (5–6 hrs/day; some flexibility)
Industry: Hospitality Furniture Wholesale (B2B—restaurants & hotels only)
About the Role
Join a fast-moving wholesale team serving commercial clients across the U.S. and Mexico. You’ll handle front-line customer service (English & Spanish), light bookkeeping, and day-to-day order logistics—including cross-border coordination.
What You’ll Do
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Answer phones and emails; deliver professional, bilingual support to restaurant and hotel clients (commercial only—no public sales).
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Partner with factory and project managers on build timelines, specs, and order status.
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Create/send invoices, post payments, and reconcile simple AR/AP items.
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Coordinate logistics: quotes/ETAs, shipments, border-crossing details, and delivery confirmations.
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Prepare/track order docs (POs, invoices, packing lists) and update CRM/ERP records.
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Escalate issues (delays, damages, shortages) and drive timely resolutions.
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Keep digital files organized and provide basic reports to leadership.
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Bilingual Spanish/English (verbal & written) — required.
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2+ years in customer service, office admin, or light bookkeeping (AR/AP, invoicing, payment posting).
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Confident phone presence and clear, professional writing.
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High accuracy with data entry; strong follow-through and organization.
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Comfortable coordinating multiple B2B orders at once.
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Proficiency in MS Office/Google Workspace; experience with QuickBooks or similar accounting/ERP software.
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Cross-border shipments experience (customs brokers, commercial invoices, Incoterms).
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Background in furniture, construction, manufacturing, or hospitality procurement.
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Basic Excel skills (filters, lookups, pivot tables).
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Office setting with occasional warehouse/showroom walk-throughs; ability to lift up to 20 lbs as needed.
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Pay: $22–$25/hour DOE.
Apply today!
INDHP
Additional Information
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Career Expert
Rebecca Kirkman
President
Rebecca Kirkman is the President and founder of Hire Up Staffing and Hire Up Healthcare. She works hard daily to support our teams with the necessary training and vision in order to elevate our company to being an industry leader for staffing. What people don't know is she started the company when she was 28 years old, with already 5 years of successful staffing experience with a major name in the industry. She has helped countless people and has a true knack for intuitively being able to match people with their best path, whether it be a new job or considering to add to your team. She teaches the team those strategies and pushes everyone to get out of their comfort zone and elevate the way that they think so that they too can reach higher boundaries, then push past those as well!
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About San Diego, CA
Ready to embark on an exciting career journey in sunny Southern California? Explore our job opportunities in the thriving city of San Diego! Known for its stunning beaches, perfect weather, and vibrant culture, San Diego offers a unique combination of career growth and quality of life. With renowned attractions like Balboa Park, the San Diego Zoo, and the USS Midway Museum, along with a diverse culinary scene and a plethora of art galleries and theaters like the La Jolla Playhouse, there's always something new to experience. Whether you're a sports enthusiast looking to cheer for the Padres at Petco Park or seeking outdoor adventures at Torrey Pines State Natural Reserve, San Diego has something for everyone. Begin your job search today and discover why this picturesque city is the perfect place to elevate your career!
