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Hire Up Staffing Services
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Hire Up Staffing is hiring for a Contract Office Assistant position for a well-established client in Selma CA. The ideal candidate will be highly organized, detail-oriented, and able to handle various administrative tasks with efficiency.
PAY: $18.00-$20.00
SCHEDULE: M-F 8AM-5PM
Essential Duties include the following. Other duties may be assigned:
Weekly Duties:
Monthly Duties:
Controller Assistant Duties:
This position requires a highly organized and proactive individual with excellent communication skills and the ability to manage multiple office functions efficiently. If you are interested in this opportunity, please apply through Hire Up Staffing.
#Indhp
Office Assistant
3400 McCall Ave. #100 Selma, CA 93662 US
Posted: 01/06/2025
2025-01-06
2025-02-20
Category: Administrative Assistant
Job Number: 40006
Approx. Rate per Hour (negotiable): 20.00
Branch: Fresno Office
Industry: Construction
Job Description
Hire Up Staffing is hiring for a Contract Office Assistant position for a well-established client in Selma CA. The ideal candidate will be highly organized, detail-oriented, and able to handle various administrative tasks with efficiency.
PAY: $18.00-$20.00
SCHEDULE: M-F 8AM-5PM
Essential Duties include the following. Other duties may be assigned:
- Answer incoming calls and direct them to the appropriate department or individual, or take clear and detailed messages.
- Greet office visitors, determine the purpose of their visit, guide them to the correct department, and notify the relevant staff member that a visitor is waiting.
- Transcribe dictation using telephone dictation software, ensuring accuracy in grammar, punctuation, and spelling.
- Prepare transcriptions as hard-copy letters or memos for review and final approval by the originator.
- Monitor and maintain the telephone system in the office, reporting any technical or communication issues to the supervisor.
- Interact professionally with callers and visitors, maintaining a friendly, efficient demeanor at all times.
- Handle shipping and mailing tasks through UPS, FedEx, USPS, and GSO, ensuring timely and accurate deliveries.
- Distribute and collect employment applications as needed, ensuring accurate documentation.
- Perform administrative tasks such as filing, collating, sorting, and printing as assigned.
- Organize and maintain company files related to insurance policies, contracts, leases, banking, legal matters, and taxes.
- Order office supplies when necessary, checking stock levels and ensuring the office is consistently well-stocked.
- Maintain a clean and organized office space, including ensuring copiers are stocked with paper and the office is always presentable.
- Complete daily office duties, such as opening blinds, adjusting the A/C/heater, checking emails, and reviewing dictation.
- Process incoming and outgoing mail by sorting, stamping, and ensuring delivery to the mailbox by noon.
- Assist with general office upkeep by filling paper in printers, fax machines, watering office plants, and securing office gates daily.
Weekly Duties:
- Clean the office kitchen, remove expired items from the fridge, and check coffee/creamer supplies.
Monthly Duties:
- Organize and create Monthly Correspondence Folders.
- Reorder office cleaning supplies and empty the shredder as needed.
Controller Assistant Duties:
- Maintain the Controller List and assist in reducing the list.
- Schedule appointments and manage the Suspense Folder.
- File paperwork produced by the Controller.
- Assist with insurance schedule management and correspondence with agents.
This position requires a highly organized and proactive individual with excellent communication skills and the ability to manage multiple office functions efficiently. If you are interested in this opportunity, please apply through Hire Up Staffing.
#Indhp
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About Selma, CA
Ready to embark on an exciting career journey in the vibrant area around Selma, California? This Central Valley gem is not just a prime location for job seekers; it's a haven of endless opportunities and growth prospects. Nestled amidst the stunning Sierra Nevada foothills, Selma boasts a rich agricultural heritage and a close-knit community vibe that's hard to resist. Explore career listings in this area, known for its charming downtown area, delicious farm-to-table dining options, and proximity to the iconic King's Canyon and Sequoia National Parks. With nearby cultural hotspots like the Selma Arts Center, vibrant festivals, and easy access to Fresno's cultural attractions and professional sports teams, there's no shortage of reasons to kickstart your career here. Dive into our job listings today and unlock your potential in the enchanting region surrounding Selma, California!
